If you’re in search of the top email service providers available in the world, you’re in the right spot.
Finding the most reliable email service providers today could be simple. Register using an ISP, and you’ll have an account to start. Signing up through Google, Microsoft, or other prominent names will result in more. Get a quality Web hosting package, and you’ll likely receive plenty of email addresses needed to run any business of size without any extra fee.
However, choosing the right email service provider isn’t easy since there are lots to think about, especially with the advent of remote work. For example, what do the filters for spam? How do you keep your inbox in order? Do you have access to the account via other email programs? And what about using the service with a custom domain and address of your own (firstname.lastname@example.org)?
Stay tuned for a look at some of the most reliable email service providers available. They all offer decent free services, maybe with some limitations and ads; however, we’ll also be talking about their commercially friendly products for business which offer the performance, flexibility, and features that enterprise users want.
Top 5 email services providers
The first version of Gmail was released in 2004. In 2004, Google’s Gmail became the leader in the free email service, with over one billion users worldwide.
Gmail’s simple web interface is a standout. A large part of it is dedicated to your inbox, and there are only a few toolbars and other distractions. Your messages are well-organized via conversations for easier reading, and it is possible to read and respond to emails quickly, even if you’re a new user.
There’s plenty of potential here. Dynamic mail helps to make Gmail more interactive. It offers the capability to take actions right from the email, such as taking a survey or responding to the Google Docs comment. All messages are automatically filtered into tabbed categories, such as Social, Primary, and Promotions, allowing you to concentrate on your required information. Modern spam blockers keep your inbox clean of spam, and you can also manage your other accounts through this same user interface (Outlook, Yahoo, any other IMAP or POP email) as well as 15GB of storage for your inbox Photos and Drive.
You can also use Gmail offline, but you’ll require Google Chrome for that to be effective. Additionally, Gmail has an enticing snooze feature that lets you put an email on snooze for a specific duration of time (it can also automatically label the email as necessary).
Other features are less dependable. Instead of organizing messages into folders, for instance – a common metaphor nearly all users can understand, you have to filter the letters using a custom labeling system. This method works and has some benefits, but all users do not widely use it. But, Gmail is an excellent service and is a perfect choice for your email service.
Google offers a business-oriented, paid version of Gmail that is available in the Google Workspace service.
This more professional product drops the ads and allows using a custom email address on your domain (email@example.com). Tools for business-oriented migration will enable you to import emails via Outlook, Exchange, Lotus, and many more. Storage space is doubled to 30GB when you purchase the Basic plan. Additionally, you can have unlimited email addresses for groups, 99.9% guaranteed uptime, and 24×7 assistance.
Google Workspace is Google’s solution to Microsoft Office, so of course, you’ll also have tools to work with spreadsheets, documents, and presentations. In addition, sharing calendars help you stay organized, and voice and video is conferencing for online meetings. Lastly, you can get 24/7 support to ensure your system is running smoothly.
This Office-like capability makes an expensive product instead of the competitors that only offer email, and prices start at just $6 per user for the most basic plan. So you’ll get a lot of value to pay for. However, it’s worth considering Google Workspace’s features; then, it’s a good option. A 14-day trial offers an easy method to find out.
Yahoo Mail doesn’t make the news nowadays; however, the latest version of Yahoo Mail is a professional and polished service that stands out against the best competitors.
The cleanly designed interface is reminiscent of Gmail. First, it has a wide display of the inbox, single-click filters for the most common messages and content (Photos Documents, Photos, and Travel), and simple access to all messages in conversations. However, you can organize messages into folders that you have created, and the layout can be modified to show the preview of messages in just a few clicks. Mobile users can take advantage of additional options, like the ability to opt-out of newsletters, and so on, and never leave your Yahoo Mail inbox.
A robust underlying engine can connect to Facebook, supports sending text and SMS messages, is accessible via the web, POP, and (in certain situations) IMAP, and can forward emails to another email address. The most valuable features are disposable email addresses that protect your privacy. A massive 1TB of mailbox storage means you can keep all the mail you receive for an extended period.
If users are overly demanding, they could encounter problems as time passes. The organization behind Yahoo Mail isn’t as flexible as the versatility of Gmail’s labeling system, for example, and there are not many tweaks to the low-level settings in terms of settings, options, and settings that you’ll find elsewhere. However, overall, Yahoo Mail is an appealing service that must be on your shortlist of email services.
Like other service providers, Yahoo offers a Business Mail plan that comes with more options. It can bring contacts in from Facebook, Gmail, Outlook, and many more. You can see all your mailboxes on one screen. You can also access all the typical productivity tools designed for business (multiple calendars and document management analytics, and more).
Prices start at $3.19 per month for a mailbox which is billed annually. the cost decreases with the addition of mailboxes. $1.59 for five mailboxes, $1.19 for 10, and 20+, you’ll be required to call the company. A different pricing plan, dubbed Yahoo Mail Pro, is available for $3.49 each month. It gives you an ad-free mailbox along with priority customer service and other features.
There’s even a no-cost domain name as well as the initial registration. Yahoo will keep it active for the duration of your account is in good standing.
The process of signing up with an email service provider can result in privacy compromises. Yahoo Mail asks for your name and your mobile number, for example. Google Mail and other services may look through your messages and perform useful actions (such as the addition of events in calendars), and almost every service offers advertisements.
ProtonMail is an email provider based in Switzerland. It concentrates on privacy over everything other things. It is possible to sign up completely anonymously; there is no recording of IP addresses. Your messages are encrypted from beginning to end. There’s no way ProtonMail (or anybody else) could read the content.
Additionally, address verification (which permits you to ensure that you are communicating with the correct person) and complete assistance of PGP email encryption are available. In April of 2019, the elliptic curve cryptography technology was introduced, providing an additional layer of security and speed. Paid customers also have the Undo function and import-export application that they can use to transfer email between accounts or download messages onto their devices.
There are some serious limitations. For example, the free version comes with a small 500MB storage space, can only support sending 150 messages per day, and is extremely lacking in organization tools (no labels, folders, and smart filters). Also, since the end-to-end encryption is only available to ProtonMail email, messages sent to other email programs will not be encrypted (unless you choose to use Secure Message, a Secure Message function to send encrypted messages protected by password).
It’s a bit unfair to criticize an application that is completely cost-free and doesn’t display advertisements. In actuality, ProtonMail is a specialist software designed to use with other services such as Gmail and Yahoo Mail, but not to take their place. Generally, it does its primary tasks extremely well.
If you need more, ProtonMail’s price of $5 (you can pay in Euro, USD, and CHF) per month (or $48 per year) Plus account offers 5GB of storage, a 1000 daily messages allowance, and customized domains (firstname.lastname@example.org) and the ability to use labels, folders, and filters, as well as additional features such as contacts groups.
The Professional plan comes with additional storage, email addresses, a custom domain, a catch-all email address, and multi-user support. The cost starts at $8 per month for each user (75dollars annually) and is a reasonable price for those who require ProtonMail’s security. Still, it’s more expensive than business accounts from top-of-the-line competitors.
Outlook’s web interface follows its desktop avatar and many other email servers: the contents of the left and corporate tools, the current folder in the center, and the simple preview window on the right for the free account case (with ads).
A toolbar gives you quick access to common features and shows you everything by right-clicking on a folder or message. For example, if you have used an email server, you will quickly understand its key details.
At first glance, it may seem simple, but most things happen undercover. This service automatically detects important emails and sends them to incoming mail. Events including flights and dinner reservations can be automatically added to your calendar. That calendar is easy to share with other Outlook.com or Office 365 users, or you can save your events in a family calendar that is accessible to everyone. In addition, there are some interesting features, such as the ability to add votes directly to your Outlook emails.
Excellent attachment support includes the ability to copy files to OneDrive or share them as links. You can also attach files directly from your Google Drive, Dropbox, and Box accounts, and the 15GB Mailbox allows you to store large amounts of other people’s files.
All of this worked well for us, but if you are unhappy about the service failure, you can change it through the settings dialog on Outlook.com. There aren’t as many options as Gmail, but they are well organized and give you good control over the layout, attachment rules, message handling, and much more.
If that still is not enough, Microsoft offers a bunch of application-based integrations to activate the service. You get Skype support via beta, and the app gives you easy access to Evernote, PayPal, GFI, Yelp, Barber, and much more.
Upgrading to Office 365 gives you an ad-free inbox, 50GB of mail storage, and 1TB of large single-drive storage. Extras include offline work, professional message formatting tools, phone or chat-based support, file recovery from malicious attacks such as extortion software, and more. Oh, the latest versions of Word, Excel, and PowerPoint. For all of this, one user can pay up to $ 7 per month for a 365 office plan, or you can pay up to $ 70 per year.
Zoho Workplace is a business-oriented email service that comes with the online Office Suite, document management, various collaboration tools, and other features.
Zoho’s free service supports the use of up to 25 people. Still, there’s an additional 25 to choose from if you recommend others to the service ( update: Zoho is currently reworking the referral program, so this feature isn’t currently yet available). The plans come with five GB storage for mailboxes, and they can be used with a domain you own. These are features that typically only see in commercial software that is priced accordingly. It’s an excellent value when you add it into the word processor, spreadsheet, and presentation tools.
The email service is simple to use and offers a great range of features to help organize your emails, including folders, tags filters, smart search, and many others. You can also make custom hotkeys to increase and replace simple abbreviations you choose with complete phrases and words while composing. Zoho also offers an offline mode that allows users to read and reply to emails even when their internet connection goes down. Zoho Mail has also introduced an IMAP client that will aid you in configuring, synchronizing, and manage your other email accounts using IMAP.
The free plan is somewhat basic. It offers web access. As an example, it doesn’t provide support for forwarding emails.
Thankfully there is a solution. The Zoho Standard plan fixes that. Just $3 per user (paid annually) provides you with IMAP as well as POP accessibility and email forwarding active sync, numerous domain hosting and domain names, 30GB storage, an attachment limit of 30MB (up from 25MB on an unpaid plan) as well as some significant enhancements in other areas (the capability to transfer cloud-based files to people who are not Zoho users for example). There is also a Lite plan, a less expensive standard package ($1 per person) with fewer features, and a professional ($6 for each user) plan with additional features.
Some of these functions are also available for free. However, those who utilize the domain support for custom and Office tools will discover plenty to enjoy in this. It’s worth taking a take a look.